Accredited Personal Information Protection Organizations

Personal Information Protection Guideline

Taking into account the sphere of activity of Target Entity, JIPDEC, as an Accredited Personal Information Protection Organization, applies the following as Personal Information Protection Guideline.

  • Personal information protection management system --- Requirements (JIS Q 15001: 2006)
  • Guidelines on laws for the protection of personal Information in for the fields of economy, trade, and industry (October 22, 2004, Ministry of Health, Labor and Welfare and Ministry of Economy, Trade and Industry Bulletin No. 4, Amended on October 9, 2009)
  • Personal Information Protection Policy for the credit area in the fields of economy, trade, and industry (December 17, 2004, Ministry of Economy, Trade and Industry, Amended on October 9, 2009)
  • Personal Information Protection Policy for fields of business using personal genetic information in the fields of economy, trade, and industry (December 17, 2004, Ministry of Economy, Trade and Industry)
  • Guidelines pertaining to Personal Information Protection in the telecommunication business (August 31, 2004, Ministry of Internal Affairs and Communications Bulletin No. 695, Amended on November 2, 2011)
  • Guidelines pertaining to the protection of personal information for broadcast receivers, etc. (August 31, 2004, Ministry of Internal Affairs and Communications Bulletin No. 696, Amended on September 16, 2009)
  • Guidelines about the personal information protection in the employment management field (May 14 2012, Ministry of Health, Labor and Welfare Bulletin No. 357)
  • An Important Notice on dealing with health information among the personal information about the employment management field (June 11, 2012, Ministry of Health, Labor and Welfare)
  • Guidelines for the proper handling of personal information in health insurance unions, etc. (December 27, 2004, Ministry of Health, Labor and Welfare, Message from the Chief)
  • Guidelines for the proper handling of personal information in business enterprises involved in medical treatment and care (December 24, 2004, Ministry of Health, Labor and Welfare, Amended on September 17, 2010)
  • Ethical guidelines regarding the analytic study of the human genome and genetics (Ministry of Education, Culture, Sports, Science and Technology, Ministry of Health, Labor and Welfare, and Ministry of Economy, Trade and Industry, complete revision on December 28, 2004, Amended on December 1, 2008)
  • Ethical guidelines regarding epidemiology study (Ministry of Education, Culture, Sports, Science and Technology and Ministry of Health, Labor and Welfare, complete revision on December 28, 2004, Amended on December 1, 2008)
  • Guidelines regarding gene therapy clinical research (Ministry of Education, Culture, Sports, Science and Technology and Ministry of Health, Labor and Welfare, complete revision on December 28, 2004, Amended on December 1, 2008)
  • Ethical Guidelines regarding clinical research (Ministry of Health, Labor and Welfare, complete revision on December 28, 2004, Amended on July 31, 2008)
  • Guidelines pertaining to measures business enterprises should implement to ensure the proper handling of personal information related to employment management for marine crews (September 29, 2004, Ministry of Land, Infrastructure, Transport and Tourism Bulletin No. 1181)
  • Guidelines about the personal information protection in the filed of business which the National Public Safety Commission regulates (October 29, 2004, National Public Safety Commission Bulletin No. 31, Amended on June 18, 2012)
  • Guidelines for the proper handling of personal information by business enterprises involved in welfare services (November 30, 2004, Ministry of Health, Labor and Welfare Bulletin)
  • Guidelines pertaining to measures business enterprises should implement to ensure the proper handling of personal information related to students in schools, etc. (November 11, 2004, Ministry of Education, Culture, Sports, Science and Technology Bulletin No. 161)
  • Guidelines pertaining to measures labor unions should implement to ensure the proper handling of personal information (August 23, 2012 Ministry of Health, Labor and Welfare Bulletin No. 486)
  • Guidelines pertaining personal information protection in fields under the authority of the Ministry of Land, Infrastructure, Transport and Tourism (December 2, 2004, Ministry of Land, Infrastructure, Transport and Tourism Bulletin No. 1500, Amended on March 30, 2012, Ministry of Land, Infrastructure, Transport and Tourism Bulletin No. 363)
  • Guidelines pertaining to measures business enterprises engaged in the fields of agriculture, forestry, and fishery should implement to ensure the proper handling of personal information (November 9, 2004, Ministry of Agriculture, Forestry and Fisheries of Japan, Bulletin No. 2013, Amended on July 10, 2009)
  • Guidelines pertaining to the protection of personal information handled by business enterprises engaging in activities under the authority of the Ministry of Justice (October 29, 2004, Ministry of Justice Bulletin No. 531, Amended on September 30, 2009)
  • Guidelines about the personal information protection in the filed of business Ministry of Foreign Affairs regulate (April 2, 2012, Ministry of Foreign Affairs Bulletin No. 112)
  • Guidelines pertaining to measures which should be implemented by business enterprises in fields which are under the authority of the Ministry of Finance Japan regarding the protection of personal information (November 25, 2004, Ministry of Finance Japan Bulletin No. 499, Amended on March 19, 2010)
  • Guidelines pertaining to the protection of personal information in the field of finance (December 6, 2004, Financial Services Agency Bulletin No. 67, Amended on November 20, 2009)

Fees

Fees will not be collected for the time being. In case fee collection is to be commenced, it would be announced on the website of PrivacyMark System.

Application

Base on Article 41 of the Act on the Protection of Personal Information, PrivacyMark Accredited Private Enterprises may voluntarily choose to become Target Entity of an Accredited Personal Information Protection Organization.

Therein, a Private Enterprise that want to be a Target Entity must file "Application for Target Entity of an Accredited Personal Information Protection Organization" to the address below.

Please note that name of Target Entity, Contact Information, telephone number, E-mail Address and URL are to be publicly announced in the "List of Target Entities" at JIPDEC's website.

Address of Application & Contact
JIPDEC
Personal Information Protection Consultation Service Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo, 106-0032

Changes in Reporting Matters

When a PrivacyMark accredited Private Enterprise that is registered as Target Entity has to change in the items of the List(Contact point of its personal information consultation service), please file "Application for Changes in Reporting Matters regarding Personal Information Consultation Service for Target Entity of an Accredited Personal Information Protection Organization " to the address below.

Necessary Items as Changes in Reporting Matters


Name of Target Entity, personal information consultation service (contact information), telephone number, E-mail Address and URL

In case a PrivacyMark accredited Private Enterprise would terminates its registration as a Target Entity, it must file "Application for Termination of Registration of Target Entity of Accredited Personal Information Protection Organization" to the address below.

Notification of Affiliated Accredited Personal Information Protection Organization

Target Entity must clearly show the name of Accredited Personal Information Protection Organization it belong to and the contact information for handling of complaints (including a case where a response is issued without delay to such individuals).

When Target Entity registers itself with JIPDEC, the name of the Accredited Personal Information Protection Organization and the contact information for handling of complaints are as follows:

Name:
  JIPDEC
Contact:
  Personal Information Protection Consultation Service Office
Address:
  Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo, 106-0032, Japan